FAQ
Do you manage contractors (1099s) or just W-2 employees?
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→ Both. We process W-2 payroll and track 1099 contractor payments year-round. At year-end, we handle all 1099-NEC filings (federal and state). We also advise on proper classification—misclassifying an employee as a contractor can cost $50K+ in penalties, so getting this right matters.
Will there be disruption during setup?
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→ Nope. We time the transition between pay periods so there's zero disruption. We take over all the backend work (tax filings, compliance, deposits), and your team continues getting paid on schedule via direct deposit. Most employees never even notice the switch.
Can you integrate with our time tracking system?
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→ Yes. We integrate with Harvest, Toggl, Clockify, TimeCamp, and most major time tracking platforms. Your team tracks hours in their usual system, and we import that data for payroll processing. No double-entry, no manual timesheets.
Can you handle payroll in multiple states?
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→ Absolutely. We process payroll across all 50 states. If you have remote employees or consultants working in different states, we handle all the state-specific compliance (unemployment insurance, state income tax withholding, workers' comp requirements, etc.). This is where most DIY payroll systems break down—we handle it seamlessly.
How do you handle bonuses, commissions, and variable pay?
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→ We handle all types of compensation: base salary, hourly wages, bonuses, commissions, profit-sharing, stipends, reimbursements—whatever your pay structure includes. For consulting firms with variable compensation models, this is critical. We ensure everything is taxed correctly and reported properly.
What if we have employees in states where we don't have an office?
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→ No problem. This triggers "nexus" (tax obligations) in those states, which we handle. We register you with each state's employment department, set up unemployment insurance accounts, and ensure you're compliant with local employment laws. Most businesses don't realize they need to do this—we make sure it's done right.
Do you handle benefits administration (health insurance, 401k)?
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→ We coordinate with your benefits providers. If you use Gusto for payroll + benefits, we manage that. If you have separate providers (like a 401k through Vanguard or health insurance through a broker), we ensure proper deductions are taken and remitted. We don't sell insurance or benefits, but we make sure your payroll reflects your benefit elections correctly.
Can you start mid-year or mid-quarter?
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→ Yes. We can take over anytime. We'll reconcile your year-to-date payroll data, ensure all taxes are current, and pick up seamlessly. If there are unfiled returns or outstanding tax liabilities from your previous provider, we'll help you get current first, then take over ongoing processing.
