Real Estate Bookkeeping Built For Property Portfolios

Property-level P&Ls and portfolio reporting

Multi-entity accounting for every LLC

Security deposit compliance and 1099 management

SEE OUR CLIENTS

Mary Coday

Overlay Eye Care

"They provided indispensable leadership guidance in how to message to our team during uncertain times of temporary layoffs and ramping back up operations. Having System Six service us is among the top three best things we have done for our practice."

SEE OUR CLIENTS

Success stories from businesses like yours

Discover how businesses like yours overcame challenges and achieved remarkable growth. Real stories, real results — showcasing innovation, strategy, and success. Get inspired to write your own success story next.

WHAT WE DO

Property Accounting. Real Expertise.
Zero Surprises.

From rent tracking to investor distributions — our real estate accounting team delivers accuracy, clarity, and compliance for every property in your portfolio.

Bookkeeping That
Actually Works

We deliver accurate books so you can focus
on running your business.

Property-level categorization and CAM reconciliation
Security deposit trust accounting and compliance
Owner distributions and investor reporting

Behind on Your Property Books? We'll Sort It Out.

Multiple properties with messy books? We clean up the chaos and build systems that actually work.

Property-by-property historical cleanup
Multi-entity restructuring and separation
Security deposit reconciliation and compliance

Custom Reporting.
Real Collaboration.

We create reports that make sense-and connect your bookkeeping directly to your team’s workflow.

Property P&Ls, portfolio consolidations, and investor packages
Cash flow forecasting and occupancy analytics
Coordination with your CPA and lenders

15+

Years Of
Experience

Industries We Serve

We Know Real Estate Inside Out:

Multifamily & Residential:
Property management and investor distributions
Commercial & Retail:
CAM reconciliation and tenant billing
Real Estate Investors:
Portfolio consolidation and tax planning
Property Management Companies:
Multi-client accounting and trust compliance

WHY FIRMS CHOOSE
SYSTEM SIX

9.5/10 NPS — Most clients come through referrals

175+ Clients — Across startups, nonprofits, and agencies

$100M+ Managed — Bookkeeping done at scale

35+ U.S.-Based Experts — Real accountants, not bots

Let’s make something great work together.

HOW WE WORK

From Messy to Managed — in
4 Simple Steps

Discovery

(Weeks 1)

Property inventory, entity structure review, and software integration planning.

Catch-Up

(Weeks 2-4)

Property-level cleanup, security deposit reconciliation, and multi-entity separation.

Improve

(Weeks 4-6)

Integration with property management software (AppFolio, Buildium, Rent Manager, Yardi).

Maintain

(Weeks 6+)

Ongoing property accounting, investor reporting, and portfolio analytics.

FAQ

Can you handle our property management software? +

→ Yes. We integrate with AppFolio, Buildium, Rent Manager, Yardi, and other major property management platforms. The integration pulls rent charges, tenant payments, vendor bills, and lease data automatically so your books match your property management records. If you're using something less common, we'll evaluate integration options during discovery.

How do you handle multiple LLCs for different properties? +

→ Each property entity gets its own QuickBooks file with separate books, bank reconciliations, and financial statements. You'll receive both individual entity P&Ls (so you can see Building A's performance versus Building B) and consolidated portfolio reporting (your total real estate picture). We handle inter-company transactions, management fee allocations, and proper legal separation between entities. Your tax preparer and attorney will love the clean structure.

What about security deposit trust accounting? +

→ We maintain proper security deposit tracking with full audit trails: every deposit received, every deduction made, every refund issued. We reconcile trust accounts monthly to ensure deposits match tenant obligations. Our system handles state-specific requirements (some states require separate bank accounts, others just separate tracking). You'll stay compliant and audit-ready without the headache.

Do you work with our existing CPA for tax preparation? +

→ Absolutely. We coordinate with your tax preparer and provide organized, property-level books that make their job easier. Many real estate CPAs specifically request their clients work with us because we understand capital improvements versus repairs, cost segregation needs, and proper multi-entity structure. We'll send your CPA clean books for each LLC plus consolidated statements—everything needed for tax season without the usual chaos.

Can you handle CAM reconciliations? +

→ Yes. We track common area maintenance expenses throughout the year, reconcile with tenant obligations from lease agreements, bill CAM recoveries, and maintain documentation for tenant disputes. You'll know exactly what you've spent on CAM, what you've recovered from tenants, and what's still outstanding. This is especially critical for commercial properties with triple-net leases.

How quickly can you take over our current bookkeeping mess? +

→ Most real estate portfolios are operational within 4-6 weeks depending on size and complexity. A single property with messy books? Four weeks. A 15-property portfolio with mixed-up entities and three years of chaos? Six to eight weeks. We prioritize getting current-month books clean first, then work backward through historical cleanup. You'll see immediate improvement even while we're fixing the past.

Bookkeeping That Just Works.

Let’s review your current setup and show you
what better looks like.

We Fix Your Finances in 3 Simple Steps

25 employees. Rapid growth. Outdated systems. See how we
turned chaos into clarity.

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by Chris Williams | Dec 28, 2025